Find candidate meeting times using your Google Calendar
Use your Google Calendar with Kantankoho to identify candidate times, review auto-selection settings, and check the options before sharing them.
Checking your Google Calendar can reduce the manual work of proposing meeting times. But an empty space in your calendar does not mean the other person is available.
Kantankoho can display your calendar after Google sign-in and help you select candidate times. Treat the result as a draft to review before sharing it.
1. Sign in and check the calendar connection
Use the sign-in link on the home page. If Google asks you to confirm access, check the account and permissions carefully. For a work account, follow your organization's rules for external services.
Manual selection is available without signing in. Google Calendar display and automatic candidate selection require Google sign-in. See the no-registration guide for the distinction.
2. Allow for travel, preparation, and breaks
A blank calendar slot may still be unsuitable. Consider travel between locations, preparation time, lunch, and commitments you have not entered in the calendar.
A meeting ending at 3 pm and another starting elsewhere at 3 pm do not overlap in the calendar, but may still be impossible in practice. Remove such options yourself.
3. Review the auto-selection conditions
When signed in, open the settings in the selected-times area. On desktop, automatic selection is available in week view; switch from month view if the app prompts you to do so.
| Setting | What to check |
|---|---|
| Time range | The hours you are willing to offer |
| Meeting duration | The length needed for this discussion |
| Date range | The period you are actually trying to schedule |
| Weekends and holidays | Whether nonworking days should be included |
| Excluded time ranges | Breaks or other times you do not want to offer |
Depending on the calendar and conditions, the result may contain more or fewer options than expected. Review it rather than sending every extracted slot automatically.
4. Check the selected options
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This real screen shows where selected times appear. To avoid exposing personal calendar entries, it uses manually selected sample dates while signed out. It does not show a connected Google Calendar or an auto-selection result.
Check the list for duration, distribution across days, and practical suitability. The candidate-date guide can help you narrow the options.
If automatic selection produces “all day,” do not send it as a promise of 24-hour availability. The label can reflect an absence of events within the configured extraction hours. Review that range and manually choose explicit times where needed.
5. Copy the dates or create a response page
For a small email exchange, copy the candidate text and add the duration, meeting format, and time zone. Use the external meeting examples to put the details into a clear request.
For a group, use the create-schedule button and share the participant URL. Check the selected dates and event description before sharing unnecessary information.
6. Collect responses before confirming
Automatic selection helps the organizer find candidate times. It does not independently retrieve every participant's calendar or automatically confirm a meeting.
Review the responses, agree on the final time, and send a confirmation. Add the event or send calendar invitations through your normal calendar workflow where needed.